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Tags in Uniqkey

What are tags? 

Tags allow you to organise your logins based on how systems are used - without changing your existing structure. 

They are managed by the organisations admins - as a user you can see tags applied to your logins through the browser extension in both full-screen and drop-down mode.

While groups control who has access, tags help you: 

  • create structure 
  • improve overview 
  • find the right logins faster 

When should you use tags? 

Tags are useful when: 

  • a group contains many different types of systems 
  • you want to organise logins by purpose (not access) 
  • you don’t want to change your existing setup
     

Set up tags in your organisation

Step 1. Access the Tags menu

Click on your Uniqkey extension icon and head to the Admin-portal.

In the Admin Portal you can find the Tags-menu under 'Access and Security' in the left sidebar.

 

Step 2. Creating and managing Tags

Start with a small number of simple tags. 

Below we will be showing you an example of how to setup tags in your organisation:

To create a Tag, click on the "Create tag" button.

This will prompt a menu - fill out the desired information that can help you maintain a clearer overview of your credentials.

Click 'next' and continue to specify which login(s) should be applied the tag.

Now you will need to select logins/websites that will have the tag applied.

In the searchbar, type the website of desired login, in this example we'll be using Github, as the tag is meant for Development.

Once you have found and selected the website(s)/login(s) of choice, click the '+ Add' button to add them to the 

When you are satisfied with the login(s) that will have the tag applied, click 'Create tag'

You have now successfully created a tag.

 

Step 3. Add already created tag to logins

If you already have created a tag and want to add to e.g. a new login or an already existing login that was not added when the tag was created:

Go to the 'All secured data' menu.

Select login(s) you would like to add tag and click the 'add tag' button.

Example: 

  • GitHub → Development 
  • AWS → Infrastructure, Production 
  • Database → Infrastructure, Production 
  • Internal server → Infrastructure 
  • Test environment → Development, Test 
  • Microsoft 365 → Business tools 
  • Miro → Business tools 
  • Figma → Business tools

Note: to filter through your tags, click the 'filter by tags' button. Here you have the option to include, exclude and search for logins that are tagged. 

You can also use the 'Group by' button to create a simpler overview of which tags are located in which groups, and vice versa:

Once tags are applied, you can: 

  • filter by tags 
  • group logins by tags 
  • view only relevant systems 

Examples: 

  • Development → shows development-related systems 
  • Infrastructure → shows core technical systems 
  • Business tools → shows non-technical tools 
  • Production → shows systems in operation

 

What changes? 

Nothing in your access setup. 

  • Users keep the same access 
  • Logins stay in the same groups 

Tags simply add an extra layer of structure. 

Tips 

  • Start with 4–6 tags 
  • Keep names simple and intuitive 
  • Avoid creating too many tags